Learning how to get organized is something that everybody can benefit from. There are many areas in our life, whether be at home or at work that could do with some organization.
Getting organized in your life and at work will help you feel less overwhelmed and often has the effect of clearing your mind. It can give you peace of mind, as well as make you feel energetic and enable you to be super-productive.
Below are 9 tricks you can use to start getting organized.
1. Go Digital
Physical books and paper take up a lot of space, and it is time-consuming to find information from physical sources. Whenever you can, receive everything such as bills and statements electronically. Invest in a scanner and scan all paper documents you need to keep and store them electronically. Purchasing electronic books will also save a lot of space.
Over time, all the information you need will be at your fingertips on your computer, and you will be able to search for any document or information quickly.
2. Get Rid of Stuff
When was the last time you threw away stuff from your home or your office? At least twice a year, go through your home/office, and throw or give away anything you don’t need. If you haven’t used the item in 5 years such as an old jacket or a pair of shoes, chances are you will never use it.
Decluttering will allow you to only have things that you need, and help your mind focus on the now and the future.
3. Designating Times to Clean and Organize
Decide on times to clean and organize items. For example, you can decide that you will clean up and run the dishwasher immediately after every meal, or that you will pay your bills on the 25th of the month each month.
Creating routines in your life is a fantastic way of keeping your life organized. As long as you follow the routines, you know you are keeping your life organized.
4. Take Small Steps
If you have a lot of cleaning and organizing to do, take small but steady steps. For example, if you have a desk that needs organizing, it does not have to all be done straight away. Decide on a small section of your desk, and a time that you will organize it. Perhaps a drawer, or the top area of the desk. Continue doing small sections of your desk until organized. You will be amazed how much will be organized over time.
5. Designate Places to Capture Items
Designate places or containers where you will capture items that come into your life, including digital information. For digital information, take advantage of subfolders. Create email subfolders to organize every type of email. For other digital information, create subfolders to categorize them so they are easily found later on. For personal digital information at home, a simple yet intuitive way to categorize them is by year.
For physical items such as deliveries and mail, designate a place or container where they will be placed temporarily before you organize them later.
6. Batch Process
Try to batch process activities and emails as much as you can. This will save you a lot of time and energy. In order to start and complete a task, there usually involves quite a bit of preparation time.
For example, when paying a bill, you need to find the bill, get mentally ready to pay the bill, go to your study, start your computer and log in to your bank account, all before you actually pay the bill. This is energy and time consuming. If you batch-process and pay all your bills once a month, you will eliminate all the preparation times (and energy!) you used to spend when you paid your bills more frequently.
7. Set a Time Limit
If organizing and cleaning is difficult for you, setting a time limit will make it mentally easier for you to clean and organize. For example, instead of cleaning the whole house endlessly until you exhaust yourself, set a time limit of say 45 minutes. You will be amazed how much you can clean and organize within 45 minutes.
8. Make It Fun
Make the act of organizing fun. Organizing and cleaning together with you family while you chat, or listening to your favorite music or audio book is a great and fun way to enjoy your time while you organize.
9. Create A To Do List
Always have a to do list, one at work and one at home.
A to do list not only helps you remember what needs to be done, but allows you to prioritize based on importance and urgency. At the beginning of the day, or better yet on the prior evening, review your to do list and re-arrange as necessary. Then you will know what needs to be done, and this will give you peace of mind.
Make sure to differentiate what is urgent and what is important. We all tend to prioritize urgent matters – make sure to also work on your important tasks such as pursuing your dream and exercising.
As we have seen, there are many things you can do to learn how to become organized. If you try these things, you may be surprised at just how organized you can be. Doing these things will make a huge difference to your life.